The Project Coordinator plays a crucial role in ensuring the seamless execution of infrastructure projects. The responsibilities encompass planning, documentation, coordination, and quality assurance. Below is an in-depth look at the key responsibilities for this role:
Application Details
- Location: Ahmedabad, Gujarat
- Posting Date: November 29, 2024
- Application Deadline: December 14, 2024
Key Responsibilities of a Project Coordinator
1. Master Schedule Creation and Maintenance
The Project Coordinator is responsible for developing and maintaining a master project schedule. This schedule acts as a roadmap, detailing the sequence of tasks and their timelines to ensure projects are completed on time and within budget. The candidate must:
- Regularly update schedules to accommodate project changes.
- Break down project phases into actionable steps.
- Collaborate with stakeholders to ensure realistic timelines are set and adhered to.
2. Coordination of Technical Documents
Effective communication between engineering disciplines and support groups is vital for project success. The Project Coordinator:
- Facilitates the flow of technical documents such as requisitions, drawings, and specifications between operations and engineering teams.
- Ensures that project documentation is accurate, complete, and submitted in a timely manner.
3. Compliance with Pre-Established Requirements
The Coordinator ensures that all project requirements are met throughout the lifecycle of the project. This involves:
- Maintaining quality control standards.
- Reviewing compliance with technical and regulatory requirements.
4. Document Distribution and Scheduling
The role requires the development and maintenance of a robust data distribution system to manage client, supplier, and project-specific documentation. This includes:
- Establishing and revising distribution schedules as necessary.
- Monitoring timely approvals and document dissemination.
5. Expediting Approvals and Release of Documents
The Project Coordinator is responsible for managing the approval process for both supplier-generated and internal project documents. Responsibilities include:
- Ensuring prompt reviews and approvals.
- Facilitating the release of essential documentation to stakeholders.
6. Documentation Indexing and Reporting
A well-organized documentation system is critical for effective project management. The Coordinator:
- Creates and maintains computerized indexes of active engineering documents.
- Generates periodic reports to keep project stakeholders informed of progress.
7. Operations Manual and Project Manual Preparation
Preparing comprehensive manuals is an integral part of the project handover process. The Coordinator:
- Assembles operations manuals and job data books.
- Liaises with clients to gather necessary data and approve final versions.
8. Archiving and Closeout of Project Documentation
As projects are completed, the Coordinator ensures that all engineering documents are archived appropriately or disposed of according to project guidelines.
9. Participation in Project Meetings
The Project Coordinator actively participates in project meetings to provide updates on documentation and requisition statuses. These meetings also offer an opportunity to stay updated on project developments.
10. Space Monitoring for Project Teams
As projects scale up or down, the Coordinator may monitor and manage workspace requirements to accommodate changing staffing needs.
11. Leadership and Technical Guidance
In addition to coordination tasks, the Project Coordinator may act as an engineering job leader, providing guidance and support to junior team members.
Qualifications and Skills
The ideal candidate for the Project Coordinator – Infrastructure and Development Projects role must meet specific qualifications and possess a diverse skill set to excel in a dynamic and fast-paced environment.
Educational Qualifications
- Essential: A Bachelor’s degree in Engineering (BE/B.Tech), preferably in Civil Engineering.
- Preferred: Postgraduate qualifications in relevant fields.
- Exclusions: Diploma and part-time BE programs are not considered for this role.
Experience
- 8–12 years of hands-on experience in managing water projects or similar infrastructure initiatives is required.
- A strong background in project management and technical coordination is essential.
Technical Skills
- Proficiency in creating and managing project schedules using advanced tools.
- Strong knowledge of documentation management systems and workflows.
- Familiarity with engineering drawings, specifications, and calculations.
Soft Skills
- Exceptional organizational and time-management skills to handle multiple responsibilities effectively.
- Strong communication and interpersonal skills to collaborate with cross-functional teams and clients.
- Problem-solving abilities to address and resolve project challenges efficiently.
For those seeking a challenging and rewarding role in infrastructure project management, the Project Coordinator – Infrastructure and Development Projects position at Adani Group offers an unparalleled opportunity to drive change, achieve professional growth, and make a meaningful impact.